Ryukoku Univ. / JCLP / Application Guidelines

Application Guideline

Curriculum & Credits Needed for Completion / Entry to Japan / Student Life

1. Student Numbers

2. Eligibility

To qualify for admission into the JCLP, an applicant must fulfill one of the following conditions:
2.1- the applicant has completed a twelve-year curriculum of education in a foreign country, or one which is recognized as being of equivalent standard by the Japanese Ministry of Education, Science, Sports and Culture;

2.2- the applicant has completed a course of study the curriculum of which is recognized by the Japanese Ministry of Education, Science, Sports and Culture as equivalent to that of a Japanese high school;

2.3- the applicant is of an age equivalent to that of a Japanese high school graduate and is judged by this university to be of equivalent scholastic ability or higher.

*Please note: Those applicants who have previously been enrolled in another Japanese language institution inside Japan for a period of more than one year (up to the day of their inauguration into the JCLP) cannot be admitted.

3. Guarantor

In order to be admitted into the Ryukoku JCLP an applicant is usually required to have a guarantor who is living in Japan. If the applicant is able to cover the necessary fees and expenses themselves, however, or if those funds can be sent to them from their home country (provided that the existence of such funds can be documented) a member of the applicant's family may also act as their guarantor.

The guarantor has the final responsibility for all the applicant's actions and financial affairs while the applicant is studying in Japan. The guarantor is also required to guide the applicant towards observing all the laws of Japan as well as the rules and regulations of this university, to direct the applicant towards dedication to study and to keep them from involvement in any activity other than their purpose in coming to Japan.

As a rule the university requests that, if someone living in Japan, other than the applicant, is to be the applicant's financier (hereafter called the sponsor) that person also acts as the applicant's guarantor.

It is a condition of this admission into this program that an applicant 's guarantor, if living in Japan, continues to reside in Japan for the applicant 's entire study period. It is preferred that the guarantor lives either in or near Kyoto. It is also acceptable, however, if they live a long distance away. However, the guarantor must be prepared to come to the university at any time if required to do so. If the guarantor is a foreign national they must have been resident in Japan for an extended period and must know the Japanese language well. The guarantor, if living in Japan, must, as the applicants representative, cooperate in the application process, from submission of the application to completion of the application procedures. Correspondence from the university to the applicant will be sent via their guarantor. If the guarantor also lives abroad, correspondence will be sent directly to the applicant.

4. Documents Required for Application

4.1 Application Form (form provided by the university)

Please complete every section on the form.

4.2 Application Fee (Any handling charges required by the bank are additional.)

October 1998 entry 35,000 yen

The application fee must be paid in Japanese yen into the following bank account. (this applies whether it is being paid inside Japan or from abroad).

Bank: Sanwa Bank
Branch: Kyoto Station(Tel: 075-371-2171)
Account Type: Ordinary
Account Number: 300140
Account Name: Board of Trustees, Ryukoku University

  1. Remittance from inside Japan
    Use the remittance form provided to pay the money into the above bank account. Please have all particulars on the remittance form and the remittance receipt completed, including the applicant's name, the name of the person paying the remittance and the name of the applicant's guarantor. Glue the remittance receipt onto the designated place on the application form.
  2. Remittance from abroad
    Be sure to remit the money in Japanese yen. Foreign currency will not be accepted. Payment must be made by direct transfer from your account to the university's account. Bank drafts, personal checks etc. will not be accepted. When sending money from abroad be sure to add an extra 1,500 yen to cover the handling charges of the Japanese bank. Thus the total amount remitted should be 36,500 yen . If the amount sent is insufficient, your application will not be accepted.

4.3 Medical Examination Report (use the form provided)

Please have this document completed by a qualified medical practitioner.

4.4 Transcript of Grades and Certificate of Graduation

Applicants in possession of a Batchelor's degree or higher should submit the relevant degree certificate, along with the transcript of grades and graduation certificate from the last educational institution attended. All other applicants should submit the academic record for each year and the relevant graduation certificates for each educational institution attended, from upper secondary school onwards. If the applicant is currently studying in an institution, a Certificate of Enrollment may be submitted in place of a Graduation Certificate.


Please Note:

4.5 Certificate of Japanese Language Proficiency

(A certificate granted by a Japanese language school or institution.)
This document must show the period of study, grades achieved, etc. In the case of self-study, please detail the content of that study. (Use the form provided)
If you have not studied Japanese you may leave this section blank.

4.6 Reason for Application

(Complete the relevant section of the application form)
This section must be written in Japanese by the applicant, if possible. If the applicant has not studied Japanese, however, it may be written in English, Chinese or his/her mother tongue and a Japanese translation attached. The original must be written by the applicant.

4.7 Documents Related to Funding

4.7.1 - Self-funding

  1. Bank account balance statement (Showing sufficient funds to pay the university fees for one-year + more than 100,000 yen (living expenses) for each of the 12 months of the study year. If the applicant intended to continue their studies at a Japanese university, however, it will be necessary to show sufficient funds to pay university fees and living expenses for subsequent years also. This document must bear the name of the applicant).
  2. A certificate of employment or an income tax statement (this document must show the applicant's yearly income. It must also document the existence of sufficient assets to cover the amount written above (1) and bear the name of the applicant).
4.7.2 - Funds sent to Japan
  1. Bank account balance statement (Showing sufficient funds to pay the university fees for one-year + more than 100,000 yen (living expenses) for each of the 12 months of the study year. If the applicant intends to continue their studies at a Japanese university,however, it will be necessary to show sufficient funds to pay university fees and living expenses for subsequent years also. This document must bear the name of the sponsor).
  2. A certificate of employment or an income tax statement. (This document must show the sponsor's yearly income. It must also document the amount of sufficient assets to cover the amount written above (1) and bear the name of the sponsor).

4.7.3 - Scholarship

  1. Certificate of payment of a scholarship.

4.7.4 - Funds supplied by a sponsor living in Japan

  1. Certificate of employment (If self-employed, a certified copy of their bookkeeping register, business permit or taxation certificate);
  2. Certificate of income (If a company employee, public servant, etc., a source-of-income document. If otherwise employed, an income tax certificate or other document which shows the person's income);
  3. Certificate of residence (If the guarantor is a foreign national, Certificate of Residence as a Registered Foreign National);
  4. Sponsorship Particulars Explanation/Pledge.(use the form provided)

4.8 Documents Related to the Guarantor

4.8.1 - Guarantor in the applicant 's home country

  1. Letter of Guarantee (use the form provided). and, if the guarantor is also the applicant's sponsor,
  2. Sponsorship Particular's Explanation/Pledge.

4.8.2 - Guarantor in Japan

  1. Certificate of employment (If self-employed, a certified copy of their bookkeeping register, business permit or settlement report);
  2. Certificate of income (If a company employee, public servant, etc., a source-of- income document. If other, an income tax certificate or other document which shows the person's income);
  3. Certificate of residence (If the guarantor is a foreign national, Certificate of Residence as a Registered Foreign National);
  4. Letter of Guarantee (use the form provided);
  5. Sponsorship Particulars Explanation/Pledge. (use the form provided)

4.9 Address Stickers

4.10 Photos

Five photographs. Glue one photograph in the designated place on the Application Form. Enclose the other four photos with your application. The photos must be 4.5 cm X 3.5 cm, head & shoulders, full face, without headwear, taken within three months of application. Write your name on the back.

5. Application Periods

6. How to Apply

All documents must be sent by Registered Mail and arrive at this university by the last day of the application period (see 5. above). If any document is incorrect in any way your application may not be accepted.

7. Selection

7.1 - Method of Selection

7.1 (1) Interview/Examination of the Applicant

(If the applicant is able to come to the university)

7.1 (2)Interview with the Guarantor

(If the guarantor lives in Japan and is able to come to the university (only in cases where the guarantor is also the sponsor))

* If it is not possible for the guarantor to attend on this date please notify the International Center when submitting the application. A different interview date will be suggested.

7.1 (3)Examination of Documents

(If the applicant lives overseas and the guarantor/sponsor is not able to attend the interview)

*in this case selection will be made solely on examination of the documents.

7.2 - Selection Dates (2nd Examination)

8. Notification of Acceptance & Admission Procedure

8.1 - Notification of Acceptance

8.2 - Mailing of Notification and Certificate of Acceptance

8.3 - Admission Procedure & Admission Periods

Admission Procedure
Please remit your admission fee during the periods listed below. After your payment of these fees has been confirmed, your Certificate of Acceptance will be prepared. (Your application for a Certificate of Eligibility (for your visa), together with a copy of your Certificate of Acceptance (confirming approval of your application to the university), will be delivered to the Immigration Office. Refer to Section II)
Admission (Processing) Fee:
Admission fee: 50,000 yen + the tuition fee for one semester (six months) 243,500 yen . Total = 293,500 yen Admission Procedure Periods

  1. If remitting the fees from within Japan:
  2. If remitting the fees from overseas:

9. University Fees

9.1 - Admission Fee: 50,000 yen

9.2 - Tuition Fee: 487,000 yen (One-year)

10. Declining Acceptance into the Program

If your application for a Certificate of Eligibility is not successful or if you decide to enter another university, submit your notification by the dates below and your Tuition Fees, except for the Admission Fee, will be refunded to you. Please let us know well in advance.


Ryukoku Univ. / JCLP / Application Guidelines