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2020.09.02

(Revised)【Novel Coronavirus Infection Prevention Guidelines】(Student Use)

At First…

In order to prevent the spread of the Novel Coronavirus, it is important for each person to make the utmost efforts. All Students and Academic/Administrative Staff should understand the infection risks and how to handle them, as well as show consideration to each other and act carefully so that discrimination and prejudices do not spread. Don’t forget to cherish your [life], cherish the [life] of your loved ones (such as your family and friends, and show appreciation to those who work hard in difficult situations. Please act responsibly as a Ryukoku University Student.

The following guidelines were released on August 27th. The contents will be updated as necessary, while considering any future changes to the situation.

The University will take measures to prevent the spread of infection while conducting face-to-face lessons in Semester 2 (Fall). Again, importance should be placed on thoroughly implementing personal infection control measures. Be sure to take such preventative measures as wearing a mask, washing your hands (thoroughly sterilizing your fingers), and avoiding the “Three Cs”.

<Basic Infection Prevention Measures>
〇Wash your hands thoroughly
〇Wear a mask
〇Avoid the “Three Cs”
〇Infection prevention measures when eating/drinking(eat quickly, focus on the meal and avoid talking)etc.

<If you are worried about infection>
〇Please contact the [お住まいの府県の帰国者・接触者相談センター] (Returnees/Contacts Counseling Center) in your Prefecture for a consultation.

Kyoto Prefecture 075-414-4726(24-hour availability on weekdays, Saturdays, and National Holidays)
Kyoto City 075-222-3421
Shiga Prefecture 077-528-3621
Otsu City 077-526-5411

<If you have been diagnosed with Covid-19>
〇Please be sure to contact the university. Students should be sure to contact their Faculty Office.

1. General Matters
(1)Practice a New Lifestyle<Practice Infection Prevention Measures>

Please actively practice the “new lifestyle” presented at the national Novel Coronavirus Expert Meeting and do you best to prevent infection.

<Practice a New Lifestyle(Excerpt)>
① Basic Infection Control for Each Person

The three basic infection prevention measures: ①Maintaining physical distance, ②Wearing a mask,③Washing one’s hands

□ Keep as much as two meters away from others (or at least one meter).
□ When going out with others, it is better to stay outdoors than spend time indoors.
□ It is preferable to avoid sitting directly across from others when speaking together.
□ When going out, even if you do not have symptoms, wear a mask when indoors and when speaking with others.
□ Wash your hands and face upon returning home. As much as possible, change your clothes immediately and take a shower.
□ Wash your hands carefully, with soap, for approximately 30 seconds (or sterilize your hands with disinfectant).
※ Please be even more mindful of such measures when meeting with the elderly or those who are at high risk due to underlying health conditions.

Infection Prevention Measures During Transit
□ Refrain from travelling from and to areas with an increasing number of cases.
□ Keep returns to home and travelling at a bare minimum.
□ Keep memos of who you are with and where you meet in case you develop symptoms later.
□ Be mindful of infection trends in the area.

② Basic Daily Lifestyle
□ Be mindful of carefully washing and disinfecting your hands.
□ Practice cough etiquette.
□ Ventilate frequently.
□ Secure physical distance between yourself and others.
□ Avoid the [Three Cs](Crowded Places, Confined Spaces, Close Contact Settings)
□ Check your health status by taking your temperature every morning. If you develop a fever or have cold symptoms, take it easy and rest at home.

③ Utilization of the Novel Coronavirus Contact Confirmation App
Please try to prevent the spread of infection by using the Ministry of Health, Labor, and Welfare’s new Novel Coronavirus contact confirmation app [COCOA], which can notify you of the possibility of contact with one who has tested positive for Covid-19.
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/cocoa_00138.html

【Reference】「Practical Examples of the “New Lifestyle”」
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_newlifestyle.html

2. Thorough Physical Condition Management
In your daily life, be sure to thoroughly implement the infection control measures as outlined in the “practice of a new lifestyle”, and manage your own health according to the following guidelines.

(1)Daily Health Observation
Please keep in good physical condition by checking your temperature (twice a day, in the morning and evening) and observing your health in general. If you develop a fever or have the symptoms of a cold, do not force yourself to go to the University and take a rest at home.

(2)If you are not feeling well…
If you experience any of the following symptoms, avoid contact with others and immediately telephone the nearest 「帰国者・接触者相談センター」(Returnees/Contacts Consultation Center).

① If you have any strong symptoms such as labored breathing (dyspnea), extreme lethargy(malaise), or a high fever
② If you have any mild symptoms such as a fever or cold symptoms and are at risk of serious illness (the elderly, those with underlying diseases such as diabetes, heart failure, respiratory illnesses (COPD, etc.), those undergoing dialysis, people who are using immunosuppressants or anticancer agents, etc.)
③ If individuals other than those mentioned above have relatively mild cold symptoms (such as a fever or cough), please be sure to call for a consultation if symptoms persist for four days or longer. As symptoms do vary from person to person, immediately call for a consultation if you feel that they are strong. The same applies to those who must continue taking an antipyretic (fever reducer).

Also, if your ability to smell or taste is hindered, refrain from unnecessary outings for two weeks, avoid contact with others as much as possible, and monitor your temperature daily.

If you visit any of the medical institutions referred to you by the Returnees/Contacts Consultation Center, please report the consultation results to the University Health Management Center by telephone or email.

3.In the Case of a Novel Coronavirus Diagnosis
The Novel Coronavirus (COVID-19) is considered a “first-class infectious disease” under the School Health and Safety Act. If you are diagnosed with the Novel Coronavirus (COVID-19), please immediately follow the instructions below to prevent the spread of infection.

(1)Please receive treatment at a medical institution, etc. and do not come to the university until your doctor has confirmed that you have been cured.

(2)Please report the following to your Faculty Office by telephone or email:


① Student Number・Full Name
② Diagnosis (Name of Illness)
③ When you started feeling symptoms
④ Your current physical condition
⑤ The date of your PCR test and the date your result was issued
⑥ The content of instructions received by the Public Health Office(quarantine at home, quarantine at hotel, hospitalization, length of time, etc.)
⑦ Transmission Route
⑧ Situation of infection within your family
⑨ History of activities from two days before symptoms were felt until this time(whether or not you came to the University campus, etc.)
⑩ The last date which you came to the University campus
⑪ If you had contact with any university-related individuals(If yes, please write their Full Name and Faculty Name) 
⑫ Whether or not you traveled overseas(from January 2020 onwards)(If yes, location and time period)
⑬ Whether or not you have an underlying health condition
⑭ Your contact information(address and telephone number)
⑮ Name of the Public Health Center in your jurisdiction
【Reference】「Response Flow for Students’ Novel Coronavirus Infection」

(3)The Faculty Office must promptly inform the University’s Health Management Center about the content of the Student’s report.

4. If you have been in contact with an Infected Person or a High-Risk Contact Person
Please follow the instructions below if you have been in contact with an infected person or a high-risk contact person, such as in the case that your family member becomes infected or a high-risk contact person.

(1)Do not come to the University until the Public Health Center has given you formal permission to cancel your quarantine period.

(2)Please report the following to your Faculty Office by telephone or email:

① Student Number・Full Name
② Your relation to the Infected Person / High-Risk Contact Person
③ The period of your home quarantine(content of instructions received by the Public Health Office)
④ Your current physical condition
⑤ When did you have contact with the individual
⑥ Your activities since you had contact with the individual
⑦ Your contact information(address and telephone number)
⑧ Name of the Public Health Center in your jurisdiction

(3)Immediately contact your Faculty Office after being contacted by the Public Health Center.

(4)After your lockdown period has ended, report your progress to your Faculty Office.

(5)The Faculty Office must promptly inform the University’s Health Management Center about the content of the Student’s report.

5. Handling Method when an Infection Occurs at the University

Please follow the instructions below when a University-related individual (Student / Academic or Administrative Staff) is found to be either an Infected Person or a High-Risk Contact Person, and has entered the campus.

(1)Contacting the University (Faculty Office / Health Management Center)
When the infection of a Student / Academic or Administrative Staff Member has been diagnosed, the medical institution will notify the individual or their guardian of the diagnosis, and the medical institution will also notify the Public Health Center. The Student or Academic/Administrative Staff Member should immediately report the situation by telephone or email, in accordance with [3. In the Case of a Novel Coronavirus Diagnosis] above.

Also, when one is designated by the Public Health Center as a High-Risk Contact Person and must take a PCR test, please follow the same procedure (immediately report the situation by telephone or email), in accordance with [4. If you have been in contact with an Infected Person or a High-Risk Contact Person] above.

The Public Health Center will conduct hearings on the activities of the Infected Person.
In addition, when the Public Health Center conducts research of the behavioral history of infected individuals and the identification of high-risk contacts at the University, the University will assist in this effort.

(2)Regarding Attendance Suspension of Infected Individuals and their High-Risk Contacts
If a Student or Academic/Administrative Staff Member is found to be infected, the local authorities in charge of sanitation (Kyoto City Medical and Health Planning Division / Otsu City Health Insurance Department, Health Center, Health Division) will comprehensively consider the Infected Person’s symptoms, behavioral history on campus, information of contacted individuals, the current condition of infections in the area, the clarity of the transmission route, etc. and after consultation with the Ministry of Health, determine the scope of places to be closed and the timeframe for doing such.

Furthermore, if a Student’s infection is confirmed, or if they are identified as a High-Risk Contact Person, the University will take measures to suspend their attendance, based on Article 19 of the School Health and Safety Act. The standard suspension period is two weeks from the date of the last direct contact with the Infected Person.

If the Infected Person or High-Risk Contact Person is an Academic/Administrative Staff Member, the University will take measures to prevent them from coming to the campus by allowing them to take special leave or work from home.

(3)Regarding the Decision to Cancel Classes and Extracurricular Activities in the case of Infection or High-Risk Contact
Each Faculty, the Academic Office, and the Student Office will decide whether the Infected Person’s classes or extracurricular activities attended should be continued or cancelled, based on the infection status, behavioral history, instructions from the Public Health Center, etc.

(4)Regarding Disinfection of the Premises
When a Student or Faculty/Administrative Staff Member is diagnosed as infected, the University will collaborate with the Public Health Center to disinfect the room, as well as the equipment, articles, etc. within the area where the Infected Person has been active.

6. Regarding On-Campus Activities at the University
(1)Attendance

Please wear a mask, refrain from talking, and avoid congestion when coming to the University in order to prevent the spread of infection. Furthermore, be sure to take your temperature before coming to school and do not attend if you have a fever (37.5℃ or higher) or if you are not feeling well.

<Handling of Attendance>
① When using public transportation such as trains and buses, avoid crowding as much as possible.
② Take special measures such as coming to the University at an earlier time.
③ When moving from the nearest station to the campus, use detour routes [including the use of pedestrian bridges and detours beside the canal (use of the Main Gate) in Fukakusa] to avoid congestion.

<Campus Access>
① Your Student ID will be used to confirm your entrance to the campus. Be sure to carry your Student ID Card.
② It is mandatory to wear a mask on campus. Please be sure to wear a mask when entering.

(2)Regarding Classes
Classes will be offered in both face-to-face and online formats, and conducted according to the following guidelines. In face-to-face classes, we will avoid the “Three Cs” and take the following measures to prevent the spread of infection.

<Classrooms, etc.>
① The Face-to-face format will be used mainly for classes which have a small number of participants. conducted mainly for students which have a small number of students, and when a certain seat spacing can be maintained.
② Seats in the classroom will be adjusted to about half of the usual number. In addition, depending on the classroom specifications, a seat spacing of about one meter will be used, with reference to the Ministry of Education, Culture, Sports, Science and Technology’s “School Hygiene Management Manual for Novel Coronavirus Infections”.
③ In principle, classroom seating will be assigned.
④ Acrylic boards will be installed in classrooms to prevent splash infections.
⑤ When there are concerns about congestion when entering or leaving the building, a traffic line will be secured to avoid this situation, such as making the lines one way, etc. if necessary.
⑥ When moving throughout the building before and after classes, we recommend using the stairs as much as possible. With regards to elevator use, students who need special consideration should be prioritized, and please make efforts to avoid the “Three Cs”.

<Avoidance of the “Three Cs”>
⑦ Wear a mask when attending face-to-face classes.
⑧ Continue to ventilate the classroom by opening windows and doors whenever possible. However, if this is difficult due to the classroom type, the room should be ventilated at least once every 30 minutes.
⑨ Those in the classroom will refrain from short-range conversations as well as discussions sitting directly across from one another. Furthermore, distance will be made during group work and student presentations.
⑩ Face shields will be distributed to Students and Faculty Members as necessary, for classes involving utterances and those in which Students and Faculty Members are within close distance of each other, such as when conducting experiments, training, and practical subjects.

<Disinfection/Sterilization>
⑪ Hand sanitizing stations will be available on each floor of every building for Student/Faculty Member use before and after class.
⑫ Classrooms will be disinfected once a day.
⑬ Shared equipment will be sterilized as much as possible.

<Supplemental Information>
⑭ Face-to-face lessons, such as training, to be conducted outside the university will be carried out when the Faculty, etc. has confirmed infection prevention measures at the site and the implementation methods and safety have been confirmed.
⑮ Training with overnight stays will not be conducted for the time being.
⑯ When conducting face-to-face classes, reasonable considerations will be made for students who are at-risk due to underlying illness, and appropriate measures will be taken.
⑰ A face-to-face format may be switched to an online format depending on the infection situation. In the case that this is required, a period of cancellation (approximately one week) may be necessary in order to respond to the need for class preparation and syllabus changes.
⑱ In addition, with regards to face-to-face classes, necessary infection prevention measures will be taken according to the class type.

(3)Regarding Extracurricular Activities
Whether on- or off-campus, one can apply to the Student Office in advance. Permission for the activity will be granted to only those who show that sufficient measures can be taken to prevent the spread of infection. The target groups will be gradually expanded.

<Main Conditions to be Observed>
① Student groups wishing to resume their activities should summarize infection countermeasures in their activities, including how to avoid the “Three Cs”, and submit an “Activity Permit Request (活動許可願) to the Student Office. (Groups who have already received permission to resume their activities do not need to submit this form.)
② Each person will record their daily body temperature and physical condition, and those in poor physical condition will not participate in the activity.
③ Be particularly mindful of avoiding the “Three Cs” in your activities.
④ Wash your hands thoroughly with soap, gargle, and disinfect not only before and after, but also during your activities.
⑤ As long as there is no interference with your activities, be sure to wear a mask. Prevent the spread of droplets.
⑥ Disinfect all common items before and after your activities.
⑦ When conducting activities indoors, be mindful of ventilating the room.
⑧ A daily report (student activity status report) will be prepared for each activity day, submitted to the Student Office by the day following the activity, and shared with the Faculty Manager, Deputy Director, and Leaders.
⑨ When participating in official competitions (matches, competitions), practice games, or joint practices, an application must be submitted to the Student Office for permission, which summarizes the essential reasons and infection control measures. Expeditions will be limited to participation in official competitions.
⑩ Events will be postponed or cancelled.
⑪ Additionally, sufficient infection control measures will be taken based on the rules stipulated in the “Infection Prevention/Infection Expansion Prevention Manual for the Resumption of Extracurricular Activities (課外活動の再開に係る感染予防・感染拡大防止マニュアル)”.

(4)Regarding Internships and Job Hunting Activities (Career Center)
The Career Center will be open on a pre-registration basis through the Web, and will provide support to all students (mainly job hunting students).
<Use of the Career Center>
If you would like to use the Career Center, please note the following points:
① Be sure to disinfect your hands, check your health condition, and wear as mask when entering the room.
② Keep distance between yourself and the Staff, in order to prevent splash infections.
③ Limit your stay to one hour (including interview time)

<Regarding Job Hunting>
If it is necessary for you to conduct job hunting activities, you should manage your physical condition on a daily basis, pay your utmost attention to the information released by each municipality, and keep your stay to a minimum to prevent infection. Please be thoroughly mindful of taking infection prevention measures.

<Regarding Internship Participation>
If you participate in off-campus internship activities, please note the following points:
① Follow the instructions, guidelines, and infection prevention measures of the internship location (company, local government, etc.).
② In carrying out your activities, actively practice the “new lifestyle” and pay close attention to avoiding the “Three Cs”, preventing infection, and health checks (checking one’s temperature ahead of time, not participating at times of poor health, wearing a mask, disinfecting one’s hands, etc.)
③ If you become infected with the Novel Coronavirus, if you are aware that you have had close contact with an infected person, or if you have a fever of 37. °C or higher and are in poor physical condition, report this to the Internship location and the University.
④ Actively use the Novel Coronavirus contact app(COCOA).
⑤ Regardless of the number of people involved, refrain from participating in dinners and social gatherings involving food and drinks, held by those involved in the internship.
⑥ A detailed record of health observations and behavioral history (places visited and people contacted) will be continued for two weeks after the internship experience.

Information from the Career Center regarding the Novel Coronavirus will be updated as needed on the Career Center Website (including notices regarding career and employment support at the Osaka Umeda Campus and Tokyo Office.
〇Ryukoku University Career Center: https://career.ryukoku.ac.jp/index.php

(5)Regarding Facilities Use
<Facilities Cleaning/Disinfection and Infection Prevention>

① In principle, classrooms will be disinfected and sterilized once a day.
② Wash your hands with soap and running water for approximately 30 seconds. When it is not possible to wash your hands, please disinfect them with the alcohol sanitizer available in the buildings.
③ Be sure to wear a mask within the facilities.(Please prepare your own mask)  

<Avoidance of Crowds>
① Please make use of the stairs as much as possible. With regards to elevator use, students who need
special consideration should be prioritized, and please make efforts to avoid the “Three Cs”.
② Depending on the situation within the buildings, the University may designate “ascending” and “descending” staircases.

<Library>
① If the level of activity restrictions prohibit campus entrance, the library will be closed and serviced will be limited to book lending by post (by Web application) and mailing services for journal articles.
② If measures are taken to restrict entrance to the University due to activity restriction levels, the number of admissions allowed will be restricted by prior application. In addition, we will prevent the spread of infection by limiting one’s period of stay and shortening the opening hours.
③ If there are no measures to restrict entrance to the University due to activity restriction levels, the number of admissions to the library will be restricts according to the status of lessons, in order to prevent the spread of infection.

<Learning Commons>
When using the Learning Commons, please make every effort to prevent the spread of infection by complying with the rules set by the Commons on each campus.
For details about the rules, please refer to the Learning Commons Homepage.
https://www.ryukoku.ac.jp/learningcommons/index.php

① Avoiding [Closed Spaces with Poor Ventilation]:(Thorough Ventilation)
・In principle, the doors will be kept open (and the room ventilated) while in use.
② Avoiding [Crowded Places]:(Maintenance of Physical Distance)
・Seats will be arranged at a physical distance of two meters.
③ Avoiding [Close-Contact Settings]:(Mask Wearing)
・A mask is required for use.
④ Eating and drinking are prohibited.
⑤ Disinfect your hands before use.

<Computer Rooms>
① Avoiding [Closed Spaces with Poor Ventilation]:(Thorough Ventilation)
・In principle, the windows will be kept open (and the room ventilated) while in use.
② Avoiding [Crowded Places]
・Seats will be spaced apart or splash prevention panels will be installed.
③ Avoiding [Close-Contact Settings]:(Mask Wearing)
・A mask is required for use.
④ Disinfect your hands before use.

<Sports Facilities>
① Avoiding [Closed Spaces with Poor Ventilation]:(Thorough Ventilation)
・In principle, windows will be kept open (and the room ventilated) while in use.
② Avoiding [Crowded Places]
・The number of people who can enter the changing room at one time will be limited.
③ Avoiding [Close-Contact Settings]:(Mask Wearing)
・A mask is required for use.
④ Disinfect your hands before use.

<Welfare Facilities (Cafeterias, etc.)>
① Be sure to wash your hands before use. If this is not possible, sterilize your hands with the alcohol disinfectant installed in the building.
② Maintain physical distance with people when entering and leaving the cafeteria, in the eating area, and in front of the cash register.
③ One-way traffic will be maintained when entering and leaving the cafeteria. (Please follow the rules of the specific cafeteria in use.)
④ Make every effort to make use of the electronic payment system.
⑤ Please refrain from talking while eating and focus on your meal.
⑥ After you have finished eating, wipe the table with a sterilization sheet and promptly depart from the room.

End