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「Guidelines for Preventing the Spread of COVID-19」(2021 Academic Year)

April 1st, 2021 (Reiwa 3)
                             Ryukoku University

At First


In order to prevent the spread of the new coronavirus infection, it is important for each person to take the utmost measures to prevent the spread of the infection.    

Students and Faculty Members should understand the dangers of infectious diseases and how to deal with them by properly implementing measures, and each individual should be considerate of others, acting carefully so as not to spread discrimination and prejudice.

Don't forget to cherish your own [life], as well as that of your loved ones (family and friends), and thank those who are doing their best in difficult situations. Please act responsibly as a Ryukoku University Student.

The university will take measures to prevent the spread of infection. Again, it is important to take thorough personal infection prevention measures such as wearing a mask, washing and thoroughly disinfecting your hands, and avoiding the [Three C's].

Basic Infection Prevention Measures
Wearing a mask
Washing and disinfecting the hands
Maintaining proper Social Distance
Avoiding the [Three C’s]
Eating meals silently / Avoiding conversation while eating
Staying home when not feeling well

In the Case of Possible Infection
Please contact your doctor or another nearby medical institution by phone. If you are unsure which place to contact, please call your prefecture's consultation number.

 Kyoto PrefectureKyoto City 075-414-5487
 Shiga Prefecture 077-528-3621Places Other than Otsu City
 Otsu City 077-526-5411
 (WeekdaysSaturdaysHolidays – 24 Hour Hotline

If Infection has been Detected
Be sure to contact the University.
 Students should call their Faculty/Graduate School Office.

1Common Items
1New LifestyleInfection Prevention Measures
 Please strive to prevent infection by actively practicing the "new lifestyle" presented by the meeting of national experts.

New Lifestyle Excerpt)>
Basic Infection Countermeasures for Each Individual
 Three Basic MeasuresSocial Distance, Wearing a mask, Washing hands
 □Please do your best to leave 2 meters of empty space (at least 1 meter) between

yourself and others. 

 □For recreational activities, please choose to stay outdoors rather than indoors. 

 □When having conversations, avoid bring right in front of the other person.

 □When leaving the house, wear a mask when indoors and when conversing, even if 

you are not experiencing any symptoms.

 □When returning home, wash your hands and face right away. When possible, change 

your clothes and take a shower as soon as possible.

 □Wash your hands carefully for approximately 30 seconds, using soap and water.

(Disinfection is also acceptable)
  ※Please be particularly careful about your health condition when meeting with the

elderly and those with underlying conditions who are at greater risk of heavy


 Infection Countermeasures when Travelling

 □Avoid travelling from and to areas with increased cases. 

 □Refrain from returning to your hometown and taking trips.

 □Keep track of who you have met with, in case you develop symptoms. 

 □Stay away of global infection trends.

Basic Infection Prevention Measures for Daily Life
 □Wash and sanitize your hands thoroughly. 
 □Be mindful of cough etiquette. 
 □Ventilate rooms thoroughly. 
 □Maintain social distance.
 □ Avoid the [Three C’s] (closed spaces, crowded places, and close-contact settings)
 □Take your temperature every morning and keep firm tabs on your health. If you develop a fever or cold symptoms, stay at home and rest.
Utilization of the new coronavirus contact confirmation app
 Please make an effort to prevent the spread of infection by actively using the new coronavirus contact confirmation app COCOA of the Ministry of Health, Labor and Welfare, through which you can receive notifications about possible contacts with coronavirus-infected individuals.
Reference】「Practical Examples of the “New Lifestyle”


2Mindfulness of One’s Physical Condition
In your daily life, thoroughly implement the infection control measures explained in the "Practice of a New Lifestyle" and be mindful of your own health according to the following guidelines.

1Daily Health Observation
Please observe your health and assure that you are in good physical condition by measuring your temperature (twice a day, in the morning and evening). If you are not feeling well, such as having a fever or other cold symptoms, do not force yourself to go to school and take a rest.

2When You Do Not Feel Well
If you experience any of the following symptoms, avoid contact with other people and immediately contact your nearest medical institution (family doctor, etc.) by phone.
  If you have any of strong symptoms such as the loss of taste or smell, shortness of breath, extreme fatigue, high fever, etc.
  If you have the chance of severe symptoms (elderly, those who have underlying diseases such as diabetes, heart failure, respiratory diseases (COPD, etc.), those who are undergoing dialysis, those who are using immunosuppressive agents, anticancer agents, etc.) and develop mild cold symptoms such as a fever or cough.
  Be sure to get checked if you have a relatively mild cold symptoms such as fever or cough, if the symptom persists for 4 days or more. Since symptoms vary from person to person, get checked immediately if the symptoms are strong. The same applies to those who have to continue taking a fever reducer. Please refrain from going out unnecessarily for 2 weeks, avoid contact with people as much as possible, and take your temperature every day.


3When Diagnosed with COVID-19
COVID-19 is considered to be a "first class infectious disease" as stipulated by the School Health and Safety Law. If you are diagnosed with COVID-19, immediately follow the directions below to prevent the spread of the infection. 

1Please do not go to the university and undergo medical treatment at a medical institution until your doctor declares that your sickness has been cured.

2As soon as you are contacted by the Health Center, please report the following to your Faculty Office by phone or email:
   Student NumberFull Name
   Name of Sickness
   From when you have experienced symptomsEx. Date, Body Temperature, etc.
   Current Symptoms
   The date of your PCR test and the resultEx. Date of PCR Test, Date of PCR

Test Results
     Instructions from the Health CenterDate of onset, isolation at home or at a hotel, hospitalization, period of time, etc.
   Transmission Route
   Infectious Status of Family Members
   Movement history from two days before the onset of symptoms if you have entered the university or not
   The last date you entered the university campus
   Contact with individuals at the universityIf yes, Faculty Name and Individual’s

   History of overseas travel within the past monthIf yes, Place and Time Period
   If you have any underlying conditions
   Contact InformationAddress, Telephone Number
   Name of Public Health Center
Reference】「Response flow regarding Novel Coronavirus Infection (for Students)

3The Faculty Office should promptly report the content to the Public Health Center.


4. When you have had contact with an infected person
If you have had contact with an infected person, such as when a family member has become infected, follow the instructions below:

1Do not go to the university until the Public Health Center has instructed that your isolation period is over.

2When the Public Health Center has contacted you, promptly report the following matters to your faculty's Academic Affairs Division by telephone or email.
   Student NumberFull Name
   Your relationship to the infected personIf the infected person is a family

member, the date of their symptoms onset
   Period of IsolationPublic Health Center instructions, PCR test schedule, etc.
   Current Body Condition
   When you had contact with the individual
   Your activities after having contact with the individual
   Contact InformationAddress, Telephone Number
   Name of Public Health Center

3After your isolation period has ended, report the progress to your Faculty Office.

4The Faculty Office should promptly report the content to the Public Health Center.


5.In an infection occurs at the University
If it is found that a Student or an Academic/Administrative Staff Member has become infected or is a close contact person and has entered the university campus, the following procedures will take place.

1About Contacting the University
If a Student or Academic/Administrative Staff Member is found to be infected, the medical institution will inform the individual, and the medical institution will also notify the Public Health Center.                                           The Student or Academic/Administrative Staff Member should promptly report this information by telephone or e-mail in accordance with "3. When diagnosed with COVID-19" above. Also, if you are designated as a "close contact" by the Public Health Center and are instructed to perform a PCR test or go into isolation at home, please report this immediately by telephone or email in accordance with "4. When you have had contact with an infected person". The Public Health Center will conduct hearings about the activity history of the infected individual. In addition, when the Public Health Center conducts a survey at the university, such as gathering information about the activity history of infected individuals and those identified as close contacts, the university will cooperate.

2Regarding Suspension of the Attendance of Infected Individuals and Close Contacts
If a Student or Academic/Administrative Staff Member is found to be infected, the hygiene department of each local government (Kyoto City Medical Hygiene Planning Division and the Otsu City Health Insurance Department, Health Center Hygiene Division) will confirm the condition of symptoms in the infected individual, their activity history on the premises and their contacts. Then, considering the status of the infection spread in the area, the clarity of the infection route, etc. and upon consultation within the hygiene department, will determine the range and period of closure.
In addition, if the infection of a Student is confirmed or if the Student is identified as a close contact, the university will take measures to suspend the attendance of the individual based on Article 19 of the School Health and Safety Law.
The standard suspension period for Close Contacts is two weeks from the date of the last close contact with the infected individual.
If the infected individual or close contact is an Academic/Administrative Staff Member, measures will be taken to prevent them from coming to the university by taking special leave or working from home.

3Regarding the Decision to Cancel Classes and Extracurricular Activities when an Infection or Close Contact Occurs                                    Each Faculty, the Academic Office, and the Student Office will make the decision whether to continue holding or cancel the class or extracurricular activity attended by the student based on their infectious status, activity history, instructions from the Public Health Center, etc.

4Regarding the Disinfection of Facilities
If a Student or Academic/Administrative Staff Member is found to be infected, the university will work with the Health Center to disinfect the room, equipment, and articles in the area where the infected individual was active.

6Regarding Various On-Campus Activities

1Regarding Commuting to Campus
When commuting to the university, wear a mask, refrain from talking, and take measures to prevent getting infected by avoiding congestion. In addition, be sure to measure your temperature before coming to school. If you have a fever (37.5 degrees or higher) or if you are not feeling well, do not come to the university and take a rest.
Handling of the Commute to Campus
(1) When using public transportation such as trains or buses, avoid congestion as much as possible.                                                            (2) Try to take measures such as coming to the university at an early hour.          (3) When moving from the nearest station to the campus, use a detour route (including the use of the pedestrian bridge or a detour route along the canal and use of the Main Gate), for example, so as not to cause congestion.
When Entering Campus
Always wear a mask on campus.

2Regarding Face-to-Face Classes
Face-to-face lessons will be conducted after taking measures to prevent infection, such as avoiding the [Three C’s], based on the following guidelines.

Classrooms, etc.
 〇 The classroom will be adjusted so that the number of seats is about half of the normal number, and depending on the classroom specifications, the seats will be separated by about one meter.
 〇 In principle, seats will be assigned for classes.
 〇 Acrylic splash prevention boards will be installed in classrooms.
 〇 When there are congestion concerns regarding entering or leaving the building,

flow lines will be secured to avoid congestion such as making one-way lanes, if necessary.
 〇 It is recommended to use the stairs as much as possible between classes.

When using the elevator, students who need consideration should be prioritized, and the [Three C's should be avoided.
 〇 We will encourage disinfection of desks before and after class.

Avoiding the 3 C’s
Wear a mask when attending face-to-face classes.                      Always ventilate classrooms by opening windows and doors as much as possible, and two or more windows by 10cm at all times. However, if this is difficult due to the classroom type or content of the lecture, the window should be fully opened once every thirty minutes, for several minutes, for ventilation.     In the classroom, refrain from short-distance conversations and face-to-face conversations, and make a distance when group work or student presentations are involved.                                                          For classes that involve utterances and classes in which students and teachers are close to each other, such as experiments, practical training, and practical subjects, face shields will be distributed to students and teachers as necessary.

Hand sanitizer will be provided on each building and floor so that students and teachers can use it before and after class.                                 Classrooms will be disinfected once every day.                         For common equipment should be sterilized after each use, as much as possible.                                                           Used desks should be disinfected with a disinfectant sheet before and after class.

Face-to-face lessons such as practical training conducted off-campus will be conducted if the Faculty, etc. confirms the location and infection prevention measures.                                                          For students who are at risk of developing severe symptoms due to an underlying condition, etc., considerations will be made and appropriate measures taken when conducting face-to-face lessons.                               Even if a class is being held in face-to-face format, this may be switched to an online class according to the infection situation. If it becomes necessary to switch, a certain period of cancellation may be provided in order to respond to the need for class preparation and syllabus changes.                                   In addition, the university will take the necessary infection prevention measures according to the type of face-to-face class.

3Regarding Extracurricular Activities
Activities will be approved if a “Notification of the Resuming of Activities” is submitted to the Student Office in advance, and if it can be judged that sufficient infection prevention measures can be taken while avoiding the [Three C's].

Main Compliance Points
Student Organizations wishing to resume their activities should summarize the infection countermeasures for their activities, including avoiding the [Three C's], and submit a "Notification of the Resuming of Activities" to the Student Affairs Office.    Each individual records their daily body temperature and physical condition, and those who are in poor physical condition do not participate in the activity.           In activities, pay particular attention to avoiding the [Three C's].                Thoroughly wash hands with soap or disinfect hands and gargle diligently not only before and after, but also during the activity.                                   Wear a mask as long as it does not interfere with your activities to thoroughly prevent the spread of droplets.                                              Disinfect common items before and after the event.                          Provide thorough ventilation for indoor activities.                            Create a daily report (report on each student activity status) for each activity day and submit it to the Student Affairs Office by noon on the day after the activity day. The daily report will also be shared with the Faculty Director, Deputy Director, and Instructors.                                                             When participating in official competitions (matches, competitions), practice matches, and joint practices, submit an application that summarizes the reasons for the essential activity and infection prevention measures to the Student Affairs Department for permission.                                                          In addition, take sufficient infection countermeasures based on the rules stipulated in the “Infection Prevention/Infection Spread Prevention Manual for Resuming Extracurricular Activities”.

4Regarding Job Hunting and InternshipsCareer CenterInternship Office
The Career Center will be opened through prior application on the Web (individual booths for online selection can reserved by telephone), and support will be provided to all students (mainly job-hunting students). In addition, if there is a consultation request from a job-hunting student, we will respond to the telephone consultation on that day.

Career Center Use
Keep the following in mind when using the Career Center.

  •  When entering the room, be sure to disinfect your hands, check your health, and wear a mask.                                                         Keep a distance from the Staff to thoroughly prevent infection.                 Including the interview time, use of the Career Center is limited to one hour.

    Regarding Job Hunting
    If you need to go out for job hunting, manage your physical condition on a daily basis, pay the utmost attention to the information released by each local government, and try to minimize your time on site to prevent infection.

    Regarding Internship Participation
    Keep the following points in mind when conducting off-campus internship activities.
  • Follow the instructions of the internship destination (company, local government) and comply with the guidelines and infection prevention measures.
  • While conducting these activities, actively practice the "new lifestyle" and pay sufficient attention to avoidance of [Three C's], infection prevention, conducting health checks and health maintenance, etc. (taking your temperature in advance, saying home when you are in poor physical condition, wearing a mask, disinfecting your hands, etc.).
  • Report to the internship destination and the university if you are infected with COVID-19, if you find that you have had close contact with an infected person, if you have a fever of 37.5 ° C or higher, or if you feel unwell.
  • Actively use the COVID-19 contact app (COCOA).
  • Regardless of the number of people, refrain from participating in dinners and social gatherings with food and drink held by those involved in the internship.
  • Keep detailed records of health observations and your activities history (destination and people with whom you have had contact) for up to two weeks after the internship experience.

 The Career Center webpage (including career and employment support at the Osaka Umeda Campus and Tokyo Office) regarding COVID-19 will be summarized and updated as needed.

Career Center / Internship Support Office

5Regarding the Use of Facilities

Regarding the Cleaning and Disinfection of FacilitiesInfection Prevention, etc.
In principle, classrooms should be cleaned and disinfected once a day.           Wash your hands with soap and running water for about 30 seconds. If you cannot wash your hands, disinfect your hands with the alcohol disinfectant installed in the building.                                                               Be sure to wear a mask in the facility (make your own mask). 

Avoiding Crowds
We recommend using the stairs as much as possible. Students who need consideration should be prioritized for elevator use, and the [Three C's] should be avoided.

Stair directions will be designated as "up" or "down", depending on the building conditions.

If measures are taken to prohibit admission to the university due to the activity restriction level, the library will be closed and limited to the book mailing service (through online application) and the copying/ mailing service of magazine articles.   If measures are taken to restrict admission to the university depending on the activity restriction level, the number of admissions to the library will be restricted by prior application system. In addition, infection prevention measures will be implemented by placing a time limit of use and shortening the opening hours.        If measures are not taken to restrict admission to the campus due to the activity restriction level, the number of admissions will be restricted to prevent the spread of infection, according to the status of class implementation.

Learning Commons
When using the Learning Commons, make efforts to prevent the spread of infection and follow the rules set by the Commons on each campus. For detailed information, check the Learning Commons webpage:
  Avoiding "Closed Spaces"
 ・As a general rule, open the windows of the facilities used and ensure thorough ventilation during open hours.
  Avoid "Crowded Places"(Social Distance)
 ・Arrange seats with a physical distance of 1 meter.
  Avoid "Close Contact"
 ・Always wear a mask when using the room.
  No Eating or Drinking
  Disinfect your hands and fingers thoroughly.

Information Technology Classrooms
  Avoiding "Closed Spaces"
 As a general rule, open the windows of the facilities used and ensure thorough ventilation.
  Avoid "Crowded Places"
 ・Space seats apart or use splash prevention panels
  Avoid "Close Contact"
 Always wear a mask when using the room.
  Disinfect your hands and fingers thoroughly.

Avoid "Closed Spaces"                                                 As a general rule, open the windows of the facilities used and ensure thorough ventilation.                                                             Avoid "Crowded Places"                                              Limit the number of people who can enter the changing room at one time.            When in "Close Contact"                                           Always wear a mask when using the gymnasium.                               Disinfect your hands and fingers thoroughly. 

Recreational Facilities (Cafeterias, etc.)
Be sure to wash your hands before use. If you cannot wash your hands, disinfect your hands with the alcohol disinfectant installed in the building.                  Keep a distance from people when entering and exiting the cafeteria, at the dining corner, and in front of the cash register.                                       When entering or leaving the cafeteria, be sure to keep to the one-way lanes (follow the instructions of each cafeteria).                                           Try to use electronic money when purchasing meals.                         Use a disinfectant sheet on your hands before eating.                         During meals, concentrate on eating and do not talk.                         After eating, disinfect the table with a disinfectant sheet and leave immediately.